Bookkeeper/Office Manager

Reports To: Managing Director

Position Summary: This position is responsible for overseeing financial transactions for Seattle Shakespeare Company activities and events and related reporting to staff and board.  Seattle Shakespeare Company is a 501(c)3 non-profit organization. Seattle Shakespeare operates year-round, with a budget of $2 million.

Compensation:  This is a salaried position; 32 hours per week. Benefits include health, paid vacation, holidays and personal days. Pay range between $24 and $25 per hour to start.

Working Hours: Flexible within the workweek (Monday to Friday, 9:00 a.m. to 6:00 p.m.)

To Apply: Please email a cover letter, resume, and three references to heidim@seattleshakespeare.org. Position open until filled. (No phone calls, please.)

Qualifications:

• 3+ years experience in bookkeeping/accounting, knowledge of GAAP
• Strong organizing skills
• Ability to use QuickBooks accounting and payroll software
• Computer-literacy (Microsoft Outlook, Word & Excel) and familiarity with data base software
• Knowledge of business licensing and reporting requirements
• Experience with non-profit and performing arts bookkeeping a plus
• Creativity, flexibility, high personal integrity, and dedication
• Team player with sense of humor and passion for challenge

Essential Functions:

• Prepares and processes multiple types of payrolls with QuickBooks Payroll;
• Handles all Accounts Payable & Accounts Receivable functions;
• Makes all bank deposits and enter into accounting software – checks, cash, online credit cards, etc.;
• Reconciles monthly bank statements and credit card statements to the accounting software;
• Reconciles accounts with Box Office, Front of House, and Education departments;
• Assists in the development of the annual budget;
• Reconciles online merchandise payments;
• Sits on the Board of Director’s Finance Committee;
• Prepares monthly reports for the Managing Director.
• Provides financial information for grant requests, as needed;
• Maintains all financial records, in hard copy and in accounting software (QuickBooks), and customer and employee data;
• Insures all city, state, and federal tax payments are made in a timely manner;
• Assists on licensing and government reports;
• Reconciles year-end accounts and prepares final financial statements;
• Arranges the annual IRS 990 filing with independent CPA;
• Prepares Cash Flow reports and advises the Managing Director on Cash Flow Projections;
• Serves as primary contact for office needs and office equipment (ordering office supplies, paper, toner; maintaining postage meter and copier);
• Provides support to all special events (Fall Luncheon, Bill’s Bash) – with specific attention to Bill’s Bash financial;
• As with all staff, attend and participate in major special fundraising events with specific duties as assigned (Fall Luncheon, Bill’s Bash);
• Serves as a point of contact with Seattle Center;
• Attends bi-weekly staff meetings, records and distributes minutes;
• Additional duties as assigned.