Bookkeeper/Office Manager

  • Part Time
  • Seattle

Seattle Shakespeare Company

Reports To: Managing Director

Position Summary: This position is responsible for overseeing financial transactions for Seattle Shakespeare Company activities and events and related reporting to staff and board.  Seattle Shakespeare Company is a 501(c)3 non-profit organization. Seattle Shakespeare operates year-round, with a budget of $2 million.

Compensation:  This is a salaried position; 32 hours per week. Benefits include health, paid vacation, holidays and personal days. Pay range between $24 and $25 per hour to start.

Working Hours: Flexible within the workweek (Monday to Friday, 9:00 a.m. to 6:00 p.m.)

To Apply: Please email a cover letter, resume, and three references to heidim@seattleshakespeare.org. Position open until filled. (No phone calls, please.)

Qualifications:

  • 3+ years experience in bookkeeping/accounting, knowledge of GAAP
  • Strong organizing skills
  • Ability to use QuickBooks accounting and payroll software
  • Computer-literacy (Microsoft Outlook, Word & Excel) and familiarity with data base software
  • Knowledge of business licensing and reporting requirements
  • Experience with non-profit and performing arts bookkeeping a plus
  • Creativity, flexibility, high personal integrity, and dedication
  • Team player with sense of humor and passion for challenge

Essential Functions:

  • Prepares and processes multiple types of payrolls with QuickBooks Payroll;
  • Handles all Accounts Payable & Accounts Receivable functions;
  • Makes all bank deposits and enter into accounting software – checks, cash, online credit cards, etc.;
  • Reconciles monthly bank statements and credit card statements to the accounting software;
  • Reconciles accounts with Box Office, Front of House, and Education departments;
  • Assists in the development of the annual budget;
  • Reconciles online merchandise payments;
  • Sits on the Board of Director’s Finance Committee;
  • Prepares monthly reports for the Managing Director.
  • Provides financial information for grant requests, as needed;
  • Maintains all financial records, in hard copy and in accounting software (QuickBooks), and customer and employee data;
  • Insures all city, state, and federal tax payments are made in a timely manner;
  • Assists on licensing and government reports;
  • Reconciles year-end accounts and prepares final financial statements;
  • Arranges the annual IRS 990 filing with independent CPA;
  • Prepares Cash Flow reports and advises the Managing Director on Cash Flow Projections;
  • Serves as primary contact for office needs and office equipment (ordering office supplies, paper, toner; maintaining postage meter and copier);
  • Provides support to all special events (Fall Luncheon, Bill’s Bash) – with specific attention to Bill’s Bash financial;
  • As with all staff, attend and participate in major special fundraising events with specific duties as assigned (Fall Luncheon, Bill’s Bash);
  • Serves as a point of contact with Seattle Center;
  • Attends bi-weekly staff meetings, records and distributes minutes;
  • Additional duties as assigned.

To apply for this job email your details to heidim@seattleshakespeare.org