Position Title: Bookkeeper/Office Manager
Reports To: Managing Director
Position Summary: This position is responsible for overseeing financial transactions for Seattle Shakespeare Company activities and events and related reporting to staff and board. Seattle Shakespeare Company is a 501(c)3 non-profit organization. Seattle Shakespeare operates year-round, with a budget of $1.7 million.
Compensation: This is a part-time salaried position; 24 hours per week. Benefits include paid vacation, holidays and personal days. Pay range between $18 and $21 per hour to start.
Working Hours: Flexible within the workweek (Monday to Friday, 9:00 a.m. to 6:00 p.m.)
To Apply: Please email a cover letter, resume, and three references to John Bradshaw. Position open until filled. (No phone calls, please.)
- 3+ years experience in bookkeeping/accounting, knowledge of GAAP
- Strong organizing skills
- Ability to use QuickBooks accounting and payroll software
- Computer-literacy (Microsoft Outlook, Word & Excel) and familiarity with data base software
- Knowledge of business licensing and reporting requirements
- Experience with non-profit and performing arts bookkeeping a plus
- Creativity, flexibility, high personal integrity, and dedication
- Available to work occasional weekend or evening events
- Team player with sense of humor and passion for challenge
- Prepares and processes payroll with QuickBooks Payroll;
- Handles all Accounts Payable & Accounts Receivable functions;
- Makes all bank deposits;
- Reconciles monthly bank statements to the accounting software;
- Reconciles accounts with Box Office, Front of House, and Education departments;
- Assists in the development of the annual budget;
- Sits on the Board of Director’s Finance Committee;
- Prepares monthly reports for the Managing Director.
- Provides financial information for grant requests, as needed;
- Maintains all financial records, in hard copy and in accounting software (QuickBooks), and customer and employee data;
- Insures all city, state and federal tax payments are made in a timely manner;
- Assists on licensing and government reports;
- Reconciles year-end accounts and prepares final financial statements;
- Arranges the annual IRS 990 filing with independent CPA;
- Prepares Cash Flow reports and advises the Managing Director on Cash Flow Projections;
- Serves as primary contact for office needs and office equipment (ordering office supplies, paper, toner; maintaining postage meter and copier);
- Provides support to special events (Fall Luncheon, Bill’s Bash);
- Serves as point of conduct with Seattle Center;
- Attends bi-weekly staff meetings, records and distributes minutes;
- Manages Seattle Shakespeare Company’s Volunteers:
- Schedule volunteer ushers for each performance;
- Schedule volunteers for mailing and other office support;
- Coordinate with special events for volunteer needs;
- Maintain all volunteer contact and history information in the Volunteer Database.
- Duties as assigned.