Seeking Bookkeeper/Office Manager

Position Title:  Bookkeeper/Office Manager

Reports To:  Managing Director

Position Summary: This position is responsible for overseeing financial transactions for Seattle Shakespeare Company activities and events and related reporting to staff and board.  Seattle Shakespeare Company is a 501(c)3 non-profit organization. Seattle Shakespeare operates year-round, with a budget of $1.7 million.

Compensation:  This is a part-time salaried position; 24 hours per week. Benefits include paid vacation, holidays and personal days. Pay range between $18 and $21 per hour to start.

Working Hours: Flexible within the workweek (Monday to Friday, 9:00 a.m. to 6:00 p.m.)

To Apply: Please email a cover letter, resume, and three references to John Bradshaw. Position open until filled. (No phone calls, please.)

Qualifications:

  • 3+ years experience in bookkeeping/accounting, knowledge of GAAP
  • Strong organizing skills
  • Ability to use QuickBooks accounting and payroll software
  • Computer-literacy (Microsoft Outlook, Word & Excel) and familiarity with data base software
  • Knowledge of business licensing and reporting requirements
  • Experience with non-profit and performing arts bookkeeping a plus
  • Creativity, flexibility, high personal integrity, and dedication
  • Available to work occasional weekend or evening events
  • Team player with sense of humor and passion for challenge

Essential Functions:

  •  Prepares and processes payroll with QuickBooks Payroll;
  •  Handles all Accounts Payable & Accounts Receivable functions;
  •  Makes all bank deposits;
  •  Reconciles monthly bank statements to the accounting software;
  •  Reconciles accounts with Box Office, Front of House, and Education departments;
  •  Assists in the development of the annual budget;
  •  Sits on the Board of Director’s Finance Committee;
  •  Prepares monthly reports for the Managing Director.
  •  Provides financial information for grant requests, as needed;
  •  Maintains all financial records, in hard copy and in accounting software (QuickBooks), and  customer and employee data;
  •  Insures all city, state and federal tax payments are made in a timely manner;
  •  Assists on licensing and government reports;
  •  Reconciles year-end accounts and prepares final financial statements;
  •  Arranges the annual IRS 990 filing with independent CPA;
  •  Prepares Cash Flow reports and advises the Managing Director on Cash Flow Projections;
  •  Serves as primary contact for  office needs and office equipment (ordering office supplies, paper, toner; maintaining postage meter and copier);
  •  Provides support to special events (Fall Luncheon, Bill’s Bash);
  •  Serves as point of conduct with Seattle Center;
  •  Attends bi-weekly staff meetings, records and distributes minutes;
  •  Manages Seattle Shakespeare Company’s Volunteers:
    • Schedule volunteer ushers for each performance;
    • Schedule volunteers for mailing and other office support;
    • Coordinate with special events for volunteer needs;
    • Maintain all volunteer contact and history information in the Volunteer Database.
  •  Duties as assigned.

 

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